Regular Meeting

July 5, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

ALSO PRESENT: Ambulance Coordinator Suzanne Aune

Road Larry Clark

Extension Agent Katie Hatlelid

Clerk & Recorder Amanda Kelly

County Attorney Heather Perry

Road/Weed Supervisor Roger Riley

Sheriff Jon Schmitt

James Hokinson

Town of Hobson Councilperson Paulette Matlosz

USDA Forest Service Jason Oltrogee

Commissioner Moore moved to approve July 5, 2016 Agenda, second Commissioner McDonald, motion passed.

Commissioner McDonald moved to approve June 21, 2016 and June 29, 2016 Minutes, second Commissioner Moore, motion passed.

Jim Hokinson – The Ackley Lake State Park is in jeopardy of losing its State Park status.

Commission called John Taillie concerning Ackley Lake. Will call him next week for more information, but he said the lake will not be closed.

Paulette Matlosz – Town of Hobson Pool questions.

Agreed to sign the Lewistown Area Fire Restrictions and Closure Plan, signed by Chairman Hughes.

Co. Attorney Perry – Roger has requested a meeting with Commissioners and County Attorney to discuss a personnel matter in which the privacy interests of the individual exceeds the public’s right to know. Chairman Hughes has determined the meeting should be in executive session in the County Attorney’s office.

Sheriff Schmitt & Co. Attorney Perry – discussion of Undersheriff & deputies compensation and work hours.

Co. Attorney Perry – discussed the Crosmer Alley Petition to discontinue. Discuss the subdivision regulations.

Ambulance Suzanne Aune – discussed diesel card for Hobson Ambulance.

Jason Oltrogee – estimated cost for signs is $9,294. $14,900.01 in the RAC Agreement need treated posts for signs. Jason will check on signs for narrow bridge on the Dry Wolf Road. Jason will go ahead and order

Roger – The bridge department will work with Jason on signs. A second order will be necessary for the bridge signs.

Larry Clark – came in and discussed leave.

ATTESTED:

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CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

July 12, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

ALSO PRESENT: Justice of Peace Larry Carver

Clerk & Recorder Amanda Kelly

Extension Administrative Assistant Meredith Phillipe

Commissioner Moore so moved to approve July 12, 2016 Agenda, second Commissioner McDonald, motion passed

Larry Carver– Judge Carver will be out of the office for a trial, he can be reached by phone.

Commissioners called Clive Rooney, DNRC in Lewistown regarding State Land Easements. Clive returned the call and will correct the easement billings.

The Commissioners reviewed June 2016 County Reconciliation reports prepared by County Treasurer and Clerk & Recorder.

Commissioner McDonald moved to approve the July 5, 2016 minutes, second Commissioner Moore, motion passed.

Amanda Kelly – discussed FY16 Budget Amendments & FY2017 Preliminary Budget and set Public Hearing date for July 28, 2016 at 11:00 a.m.

Meredith Phillipe – discussion of Extension Administrative Assistant interview times.

Commissioners called Greg Benjamin to discuss courthouse west wall project, update elevator project and to ask questions concerning fixing the acoustics in the courtroom.

ATTESTED:

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CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

July 19, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Also present: Justice of Peace Larry Carver

Clerk & Recorder Amanda Kelly

Road/Weed/Bridge Supervisor Roger Riley

Sheriff Jon Schmitt

Commissioner Moore moved to approve the Agenda for July 19, 2016 with the additional item phone conference with Staley Engineering, second Commissioner McDonald, and motion passed.

Road Supervisor Roger Riley – discussion of crusher and road north of Town.

Commissioners called Greg Benjamin concerning elevator and west wall; Greg will return the call later this afternoon.

QUARTERLY DEPARTMENT HEAD / SAFETY MEETING

Present: Ambulance Coordinator Suzanne Aune

Justice of Peace Larry Carver

Commissioner Tucker Hughes

Librarian Jeanne Lillegard

Commissioner Cody McDonald

Commissioner James Moore

DES Coordinator Bonnie Ostertag

Clerk of Court Julie Peevey

Road/Weed/Bridge Supervisor Roger Riley

Sheriff Jon Schmitt

Suzanne Aune: Talked to everyone about the importance of recognizing the symptoms of heat exhaustion and heat stroke. Road department, Rod, fire guys, anyone out working in hot weather should be aware of signs, symptoms and what to do if it happens. Handouts were provided to everyone.

Bonnie: Showed a short video of the Ettien Ridge Fire Full Scale Exercise. There was positive feedback on the exercise, good cooperation between all local, State and Federal agencies.

Went into department reports

Ambulance Coordinator Suzanne Aune: Ambulance calls are ongoing; still have the same problem, needing more people to join. Discussion on being able to start IV’s. Suz is willing but its extra training to keep certification up.

Sheriff Jon Schmitt: talked to about the Forest Service Short Haul. Forest Service now has a helicopter based out of Helena that can respond to lift a person out of places in the breaks or mountains to transport to waiting ambulances. This is short hauls only. Rodeo weekend went well. Sheriff’s Office is working with Malmstrom Security on an exercise in August. MAFB Security will be doing a training portion then a scenario of an attack on a convoy. Other counties and responders will be invited to attend.

Commissioner James Moore: Will be attending mental health meeting in Billings on Friday. One problem is always enough money, and the growing needs for mental health care.

Librarian Jeanne Lillegard: Summer reading program is going on, theme this year is “On Your Marks, Get Set, Read!” in honor of the Olympics. Next Thursday group will be having “Olympics” and picnic on courthouse lawn. Sydney Von Bergen is helping with the program this year for a 4-H project. Library expansion- Decided to go ahead with the building project, with a $650,000 budget instead of the original plan. They will be meeting on the 26^th with the architect to see what they can do with reduced amount. Hope to break ground April 1^st.

DES Coordinator Bonnie Ostertag: Used Ominlert last night to send tornado warning message and for the vehicle accident. More are signing up, getting good comments from the public. Full Scale went well, finishing up with After Action Review today. Small fire on FS land last week, Hobson and Forest Service responded ¼ acre. May be more fires with all of the lightning the last few days.

Commissioner Tucker Hughes: FLAP- County hasn’t heard back yet. Funds left from sign project with forest service, may be able to use for more signs or bridges. Ross Fork Bridge Project- has to go to 17 Legislature. Weed spraying went well this year. Policy Manual- draft should be done today. Health District now has all offices in one building. There is still a junk vehicle program; if you have vehicles need to call them.

Road/Weed/Bridge Supervisor Roger Riley: Business as usual, doing some mowing. Crusher is down again, but doing graveling when crusher works. If anyone has a weed problem they need to call Roger. Weed Grants- Whitetop Grant is a continuing grant for the Sapphire Village, Judith River area. Asked for $32,000 this year and received $17,000. Knapweed Grant is a new grant for the Raynesford area. Asked for $17,000 and received $10,000.

Commissioner Cody McDonald: Working on budgets. There are budget increases over last year. Cody thanked all departments for watching their budgets.

Clerk of Court Julie Peevey: Transportation meeting today, routes is set for this year. Had a two day jury trial last week and several upcoming trials. There is a big concern in the courtroom with all of the electrical cords that are strung across the floor. This is a huge safety issue. There are only two outlets to take care of all the electronics being used for trials.

Justice of Peace Larry Carver: Jury trial on Thursday, will probably last all day. There are two more trials coming up in October or November. The lack of electrical outlets is an issue and safety concern.

Elevator update: will be talking to the engineer this afternoon about west wall project and elevator. Want to make sure it is done right, so will look at all the options.

Absent:

Clerk & Recorder Amanda H. Kelly

Extension Agent Katie Hatlelid

Treasurer Tammy Zier

County Attorney Heather Perry

Maintenance Rodney Ridgeway

Commissioner McDonald moved to appoint Rosalie Bruchez as the Consumer Representative and Commissioner Moore to the Area II Agency on Aging, second Commissioner Moore, motion passed.

Commissioner McDonald moved to approve the July 12, 2015 Minutes, second Commissioner Moore, motion passed.

Sheriff Jon Schmitt – discussed new pickup options. Jon is awaiting a call from dealer.

Sheriff Jon Schmitt & Clerk & Recorder Amanda Kelly – worked on the Undersheriff and Deputies Compensation and Work Hours draft resolution.

Call from Greg Benjamin – Elevator proposal is close to $500,000.00, discussed West Wall Project and is carpeting an option for the acoustics in the courtroom?

Work with Clerk & Recorder Amanda Kelly on the draft of the Employee Personnel Manual.

Commissioner Hughes called Jim Yeagley and told him Judith Basin County wanted to continue contracting County Planning Services with him.

Department of Transportation phone call about Railroad Crossing in Windham meeting on July 27^th.

ATTESTED:

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CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

PUBLIC HEARING

HOBSON POOL PROPOSAL

July 20, 2016

Hobson Senior Center

Present at the hearing: Commissioner Cody McDonald

Commissioner James Moore

County Attorney Heather Perry

Hobson Mayor Loren Drivdahl

Hobson Clerk Bill Spratt

Hobson Councilperson Larry Denton

Hobson Councilperson Paulette Matlosz

Hobson Councilperson Ronald Peevey

Public: Dale Longfellow, Nealy Campbell, Gary Durfey and Judith Basin Press Vicky McCray

Cody and Heather explained the reason for the meeting and the role of the county commissioners with regard to accepting a request from the Town Council to forward the issue of continuing the special pool district to the voters by a mail ballot.

Discussion was held regarding the special pool district which was voted into place 5 years ago. Discussion included duration, expected expenses, and whether or not to continue to use the school district boundaries.

The Town Council and Mayor provided Jim and Cody with financial statements and other information. Everyone present spoke in support of continuing the special district rather than reverting back to the private fundraising done in the past through the pool fundraiser and other events. No one spoke in opposition to the special pool district.

The commissioners will prepare a detailed resolution for review at a public hearing and will set the matter for action at the next regular meeting after the public hearing. If the resolution passes the issue will be put to the voters in the Hobson School District by mail ballot before December 31, 2016.

ATTESTED:

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CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

July 28, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Also present: Clerk & Recorder Amanda Kelly

Clerk of Court Julie Peevey

County Attorney Heather Perry

Road/Weed/Bridge Supervisor Roger Riley

USDA Forest Service Matt Arno

Commissioner Moore so moved to approve the July 28, 2016 Agenda, second Commissioner Hughes, motion passed.

Clerk of Court Julie Peevey – will be out August 9^th in the afternoon, she will try to get someone to fill in. Discussed Teachers Retirement System and copier options.

County Attorney Heather Perry – discussed trials and personnel issues.

PUBLIC HEARING: Proposed alley closure in Windham.

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Clerk & Recorder Amanda Kelly

Upon final review of Petition #177230/#3737 received from Tim Crosmer and hearing no objections. Commissioner McDonald moved to Order Alley Ways: Located in Windham Original Townsite starting with land adjoining Block 9 Lots 1, 2 and 18, continuing south across Dakota Street down to the adjacent lots 9, 10, 11 and 12, 13, 14 in Block 5 as shown on the official plat on file with the Judith Basin County Clerk and Recorder, second Commissioner Moore, motion passed.

PUBLIC HEARING: FY16 Budget Amendments RESOULTION 2016-20 & FY17 Preliminary Budget

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Clerk & Recorder Amanda Kelly

Discussed Proposed Capital Project’s for FY17 and the PILT Fund. It was decided to add another transfer to the FY16 Budget Amendments. Hearing was recessed while Clerk & Recorder Amanda Kelly processed the transfer and changes to the FY17 Preliminary Budget.

Commissioner McDonald so moved to accept the Memorandum of Understanding to the Montana Woolgrowers, second Commissioner Moore, and motion carried. Signed by Chairman Hughes

Road/Weed/Bridge Supervisor Roger Riley – discussion on heavily traveled roads before harvest. Knapweed Grant was completed on Thursday July 28^th.

USDA Forest Service Matt Arno – DNRC – HB510 – Federal Forest Advisor discussion on Forest Service issues.

County Attorney Heather Perry – worked with Commissioner on Growth Policy Draft.

Resumed PUBLIC HEARING: FY16 Budget Amendments RESOULTION 2016-20 & FY17 Preliminary Budget

Commissioner Moore so moved to approve Resolution 2016-20 FY16 Budget Amendments authorizing Clerk & Recorder Amanda Kelly to make the attached amendments to the FY16 Budget; as per

MCA 7-6-4006 (4), second Commissioner McDonald, motion passed.

Commissioner Moore moved to approve FY17 Preliminary Budget, second Commissioner McDonald, motion passed. Copies are available upon request from the Judith Basin County Clerk & Recorder.

Commissioner McDonald moved to approve July 19^th Commissioner Minutes and July 20^th Public Hearing Hobson Pool District minutes, second Commissioner Moore, motion passed.

ATTESTED:

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CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

August 2, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Also present: County Extension Agent Katie Hatlelid

Clerk & Recorder Amanda Kelly

DES Coordinator Bonnie Ostertag

Stahly Engineering Greg Benjamin & Architect Ron Nemetz

Shelia Dixson

Jim Homison

Scott Wildung

Commissioner Moore moved to approve August 2, 2016 Agenda, second Commissioner Hughes, motion carried.

Clerk & Recorder Amanda Kelly 2016 Taxable Values have been received from the Department of Revenue and discussed adjustments to the Preliminary FY17 Budget. PUBLIC HEARING TO ADOPT FY17 Budget set for August 23, 2016 at 1:30 p.m.

Commissioner met with Jim Homison, Scott Wildung, Katie Hatlelid and Shelia Dixson to discuss Ackley Lake. Ackley Lake is the only recreational body of water in the county. It helps the county as a resource, not only with dollars but as an educational resource. The recreational use has not affected the irrigation. It has been stated that the State park Board doesn’t have money to keep the State Park status. Jim Homison explained the Park Board meeting on the 18^th of August. Shelia stated that the economy in the county is helped by users.

Bonnie Ostertag – “NO” Burn permits for the next few days. Wednesday will be the worst day. Discussed county water truck.

Commissioner McDonald moved to approve July 28, 2016 minutes, second Commissioners Moore, motion passed.

Commissioners, Greg Benjamin and Ron Nemetz conducted a walk-thru inspection for the west wall project, 3^rd floor remodeling project and looked at elevator options.

Commissioner Hughes called FWP concerning the Ackley Lake issues.

Commissioner Moore moved to accept the 1^st reading of Resolution FY2017-01 Special Taxing District Hobson Pool, second Commissioner McDonald, motion passed. PUBLIC HEARING: 2^nd Reading Resolution FY2017-01to be held on August 16, 2016 at 3:00 p.m.

ATTESTED:

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CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

August 9, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Also present: Justice of Peace Larry Carver

Maintenance Rodney Ridgeway

Road/Weed/Bridge Supervisor Roger Riley

Powell Becker

Jim Homison

Judith Basin Press Vicky McCray

USDA Forest Service Jason Oltrogge

Jim Sparks

Regional Park Manager John Taillie

Commissioner Moore moved to approve August 9, 2016 Agenda, second Commissioner Hughes, motion passed.

Commissioners reviewed July 2017 County Reconciliation Reports prepared by County Treasure Tammy Zier and County Clerk & Recorder Amanda Kelly.

Rodney Ridgeway – discussed who is testing fire extinguishers.

USDA Forest Service Jason Oltrogge – discussed sign project Resource Advisory Committee (RAC) and getting more signs.

Regional Park Manager John Taillie – explained how the State Parks are classified.

Jim Homison – questions about possibility of Fishing Access at Ackley Lake?

Jason Oltrogge – where does the funding come from for State Parks?

Road/Weed/Bridge Supervisor Roger Riley – discussion of crushed gravel and equipment.

Jim Sparks – discussed weed spraying in the county.

Commissioner Moore moved to approve August 2, 2016 minutes, second Commissioner Hughes, motion carried.

ATTESTED:

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CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

August 16, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

ABSENT: Commissioner James Moore

Also present: Justice of Peace Larry Carver

Clerk & Recorder Amanda Kelly

Clerk of Court/Supt of Schools Julie Peevey

Road/Weed/Bridge Supervisor Roger Riley

Ryan Zinke Field Representative Christy Hagler

Commissioner McDonald moved to approve August 16, 2016 Agenda, second Commissioner Hughes, motion passed.

JP Larry Carver – is working on getting estimates for a Courtroom sound system from Mark Hunt.

Kim Holzer called to cancel 1:00 p.m. meeting on Ackley Lake.

Commissioner McDonald moved to approved August 9, 2016 minutes, second Commission Hughes, motion passed.

Roger – discussed purchasing gravel, weed spraying and Raynesford shop well.

Commissioners express concerns about the funding of Park System to help keep Ackley Lake State Park open and the 5-year lease with DNRC.

Clerk & Recorder Amanda Kelly – reviewed FY17 Budget.

PUBLIC HEARING: Hobson Pool District

Present: Commissioner Hughes, Commissioner McDonald, Clerk & Recorder Amanda Kelly, Hobson Mayor Loren Drivdahl, Council Larry Denton and Council Paulette Matlosz.

After reading Resolution #2017-01 comments were made about the tax lasting 5 years or 10 years. The Resolution will remain at 5-Years. Commissioner McDonald so moved to pass, second Commissioner Hughes, motion passed.

ATTESTED:

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CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

August 23, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Also present: Clerk & Recorder Amanda Kelly

County Attorney Heather Perry

Road/Weed/Bridge Supervisor Roger Riley

Commissioner Moore moved to approve August 23^rd Agenda, second Commissioner McDonald and motion passed.

Clerk & Recorder Amanda Kelly presented:

Request for Funds documents MT-TSEP-PL17-923 Planning Grant for the Preliminary Engineering Report on the Hauck Cooley Road Bridge project. Total request: $12,407.04. Commissioner Moore moved to approve the draw, second Commissioner McDonald, motion passed.

Request for Funds documents MT-CDBG-15PL-25 Planning Grants for the Judith Basin County Growth Policy. Total request: $7,500.00. Commissioner McDonald moved to approve the draw, second Commissioner Moore, motion passed.

FY17 Central Mt Family Planning Agreement for $1,500.00, Commissioner McDonald so moved to approve, second Commissioner Moore, motion passed.

FY17 MSU Extension Service Agreement, Commissioner Moore so moved to approve, second Commissioner McDonald, motion passed.

Commissioner McDonald so moved to approve August 16, 2016 minutes, second Commissioner Moore, motion passed.

Commissioner McDonald reported on the Ackley Lake meeting in Ulm. At that meeting a motion was made to extend the DNRC Lease agreement until 2017 and to form a Working Group.

PUBLIC HEARING: FY17 Final Budget Adoption

Present: Commissioner Hughes, Commissioner McDonald, Commissioner Moore and Clerk & Recorder Amanda Kelly.

Commissioner McDonald so moved to approve Resolution #2017-02 adopting the FY17 Budget and setting the mills, second Commissioner Moore, motion passed.

Commissioners, County Attorney Heather Perry and Clerk & Recorder Amanda Kelly worked on the draft of the Personnel Policy Handbook.

Kim Holzer called concerning Ackley Lake.

Road/Weed/Bridge Supervisor Roger Riley was in to discuss drilling a well in Raynesford and spraying bindweed.

Dick Clark from Victor called about the van.

ATTESTED:

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CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

August 30, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

ALSO PRESENT: Co. Extension Agent Katie Hatlelid

Clerk & Recorder Amanda Kelly

DES Coordinator Bonnie Ostertag

Road/Weed/Bridge Supervisor Roger Riley

Clerk of Court/Supt of Schools Julie Peevey

USDA Forest Service Jason Oltrogge

Commissioner Moore so moved to approve August 30, 2016 Agenda, second Commissioner McDonald, motion passed.

Commissioner Moore so moved to pass Resolution ##2017-03 Undersheriff & Deputies Compensation and Work Hours; effective date August 21, 2016, second Commissioner McDonald, motion passed.

Commissioner McDonald so moved to approve the August 23, 2016 Minutes, second Commissioners Moore, motion passed.

Jason Oltrogge – was in to discuss Community Planning Assistance for Wildfire (CPAW) Program and Master Agreement for Weeds 2017. There is approximately $9,000.00 additional dollars available for weed spraying on the forest. Jason will talk to Roger Riley and Jim Sparks.

Bonnie Ostertag – on September 14^th the Air Force is conducting a training at the Stanford City Hall and then at a missile site. Bonnie also met with USDA Forest Service Ron Wiseman, they are working on a training scheduled for March for all the government agencies.

Julie Peevey – Discussed Transportation and Retirement Mills and reviewed all School Budgets. Commissioner Moore so moved to approve Transportation and Retirement mills and the School Budgets that were presented, second Commissioner McDonald, motion passed.

Roger Riley – discussion of Personnel Issues.

ATTESTED:

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CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

September 6, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

ALSO PRESENT: Justice Peace Larry Carver

Extension Agent Katie Hatlelid

Clerk of Court/Supt of Schools Julie Peevey

Road/Weed/Bridge Supervisor Roger Riley

Commissioner Moore so moved to approve September 6, 2016 Agenda, second Commissioner McDonald, motion passed.

Julie Peevey – Discussed School Bus Route change. Geyser School Budget was signed by the Commissioners.

Roger Riley – discussed rural fires.

Commissioner McDonald moved to approve the August 30, 2016 Minutes, second Commissioner Moore, motion passed.

Larry Carver – discussed sound system with Mark Hunt, AVI Systems out of Billings.

Katie Hatlelid – discussed Extension Administrative position and different options.

Commissioners reviewed August reconciliation reports from Clerk & Recorder Amanda Kelly and Treasure Tammy Zier.

Heather Perry – talked about exit interview for the Policy Manual.

ATTESTED:

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CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

September 13, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

ALSO PRESENT: Justice of Peace Larry Carver

Clerk & Recorder Amanda Kelly

Clerk of Court/Supt of School Julie Peevey

County Attorney Heather Perry

Road/Weed/Bridge Supervisor Roger Riley

Trigg Danielson

Judith River Senior Citizens Sharon Killham

Ken Lorenz

USDA Forest Service Jason Oltrogge

Ken Lorenz – discussion of streets in Raynesford

Commissioner Moore moved to approve September 13, 2016 Agenda, second Commissioner McDonald, motion passed.

Judge Carver – called Marlen with “Sound Idea” in Billings about sound system for the courtroom. Judge Carver will check on sound system while he is in Helena at a meeting.

Commissioner McDonald moved to approve September 6, 2016 minutes, second Commissioner Moore, motion passed.

Chairman Hughes signed the correction for TSEP-PL-17-923 draw on the Bridge PER.

Sharon Killham and County Attorney Perry – discussion of Judith River Senior Center Policy. Discussion of abandon vehicles in parking lot. Commissioners and County Attorney will discuss with Sheriff.

Jason Oltrogge – Multi-county Agreement $9,220 to go for Weed Control. The Judith Basin County Weed Supervisor and Jason have developed a Supplemental Project Agreement. Commissioner McDonald moved to accept the Supplemental Project Agreement to the Master Participating Agreement dealing with roadside noxious weeds, second Commissioner Moore, motion carried. Signed by Chairman Hughes.

Trigg Danielson – discussion of county roads.

Julie Peevey – discussed service contract for copy machine. Commissioner McDonald moved to approve bus route changes to Stanford Route #1 and Hobson Route #4, second Commissioner Moore, motion passed.

Roger Riley – road work discussion on secondary county roads.

ATTESTED:

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CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

September 20, 2016

PRESENT: Commissioner Cody McDonald

ABSENT: Commissioner Tucker Hughes

Commissioner James Moore

Also present: Justice of Peace Larry Carver

Jim Homison

Mark Hunt with AVI

Judge Carver and Mark Hunt: proposal for courtroom sound system.

Jim H. – questioned progress on Ackley Lake Board. Commissioner McDonald replied that no contact has been received from Park Service, but he would call and see where we are.

ATTESTED:

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CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

September 29, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Also present: Clerk & Recorder Amanda Kelly

DES Coordinator Bonnie Ostertag

Maintenance Rodney Ridgeway

Road/Weed/Bridge Supervisor Roger Riley

Stahly Engineering Greg Benjamin

Stanford School Board Jason Oltrogge

Commissioner Moore so moved to approve September 29, 2016 Agenda, second Commissioner McDonald, motion passed.

Commissioner McDonald reported on meeting on the Audio System for the courtroom $22,627. If the State Court system could install the cost would be $14,827 for equipment delivered to Stanford.

Jason Oltrogee – discussed the new bus building at the Stanford School.

Bonnie O. – Emergency Management performance Grant (EMPG) $19,000 Federal funds & $19,000 County match. Commissioner Moore moved to approve EMPG Grant Agreement 2016-17, second Commissioner McDonald. Bonnie updated the County Emergency Plan that will enhance its emergency response capability. Commissioner Moore moved to accept, second by Commissioner McDonald, motion passed.

Roger R. – was hoping the Commissioners would have time this afternoon to look at roads and observe the crusher. (unable to today) Roger is working on a system for tracking roads maintenance. Roger informed the Commissioners that Lee Hansen would like to be replaced on the County Weed Board, Commission Hughes asked Roger to visit with citizens in the Raynesford area that would be interested on serving on the Weed Board.

PUBLIC HEARING: First reading of Resolution 2017-04 Judith Basin County Growth Policy

Those present Clerk & Recorder Amanda Kelly, Roger Riley and Commissioners. Clerk Kelly has not received any verbal or written comments from the public. Public Hearing and adoption of the Growth Policy is set for October 4, 2016 at 1:30 p.m.

Amanda Kelly – Motel reimbursement updates effective October 1, 2016 were received from Montana Association of Counties. Clerk Kelly will prepare Resolution 2017-05 updating the reimbursement rate allowed for Judith Basin County.

Commissioner McDonald moved to approved September 13, 2016 Minutes, second Commissioner Moore, motion passed.

Commissioner McDonald moved to approve September 20, 2016 Minutes, second Commissioner Moore, motion passed.

Greg B – commissioner’s reviewed the draft plans of the 3^rd Floor remodel. After touring the area again, slight changes were made to the plans. Greg will take the changes to the Architect and have him prepare cost estimates. Currently the commissioners are looking at having the installation of the elevator as an alternate bid to the project.

ATTESTED:

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CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

October 4, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Also present: Clerk & Recorder Amanda Kelly

Deputy C of C Bonnie Soulsby

Commissioner McDonald moved to approve October 4, 2016 Agenda, second Commissioner Moore, motion passed.

Commissioner Moore moved to accept the Geyser School District Bus route changes, second Commissioner McDonald, motion passed.

Commissioner McDonald moved to approve September 29, 2016 Minutes as amended, second Commissioner Moore, motion passed.

Commissioner McDonald moved to accept Resolution #2017-04, a resolution of the Board of County Commissioners of Judith Basin County to adopt the 2016 Judith Basin County Growth Policy, second Commissioner Moore, motion passed.

Commissioner Moore moved to accept Resolution #2017-05, a resolution setting in-state Motel rates reimbursements effective October 1, 2016, second Commissioner McDonald, motion passed.

Commissioners attended the Defense Access Roads (DAR) at Malmstrom Air Force Base Tuesday, morning October 4, 2016.

ATTESTED:

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CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

October 11, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Also present: Co. Extension Agent Katie Hatlelid

Clerk & Recorder Amanda Kelly

Road/Weed/Bridge Supervisor Roger Riley

Sheriff Jon Schmitt

Russell Country Sportsman Jim McCollum and Steve Sin

Robin Baker

Commissioner Moore moved to approve October 11, 2016 Agenda, second Commissioner Hughes, motion passed.

Commissioner McDonald moved to accept the amended October 4, 2016 Minutes, second Commissioner Moore, motion passed.

Katie Hatlelid – presented an email from Lee Hansen to please accept his letter as notice of his immediate resignation on the Judith Basin County Weed Board. Commissioners prepared ad for the Judith Basin Press; announcing opening position on the Weed Board.

Roger Riley – discussed the possibility of future Benchland Road improvements.

Jim McCollum, Steve Sin and Robin Baker – discussion about removing the Wilderness Study Area designation in the Middle Fork of the Judith River and Big Snowies.

Commissioner McDonald moved to nominate Jeana Noel of Hobson, MT to serve as a Judith Basin County Representative on the Central Montana Tourism Board, second Commissioner Moore, motion passed.

Sheriff Schmitt – discussed Hobson Senior Center

Commissioner received call from John Talle – to discuss the potential members for the Ackley Lake Board. (1) Commissioner, (1) Business Person, (1) Water Board Member (1) City Commission, Parks People and DNRC.

Commissioners received September 2016 County Reconciliation reports for the Clerk & Recorder Amanda Kelly and Treasure Tammy Zier.

Roger Riley – discuss Excavator bid opening set for next week. Discussion with Roger concerning public complaints about road department issues.

QUARTERLY DEPARTMENT HEAD / SAFETY MEETING

Present: Amanda Kelly, Clerk & Recorder

Katie Hatlelid, JB County Extension Agent

Tammy Zier, Treasure

Heather Perry, County Attorney

Rodney Ridgeway, Maintenance

Suzanne Aune, JB County Ambulance Coordinator

Jon Schmitt, Sheriff/Coroner

Jim Moore, Commissioner

Jeanne Lillegard, Librarian

Bonnie Ostertag, DES Coordinator

G.C. Tucker Hughes, Commissioner

Roger Riley, Road/Bridge/Weed

Cody McDonald, Commissioner

Julie Peevey, Clerk of Court

Larry Carver, Justice of Peace

Safety Coordinators Suzanne Aune present video on Work Place Ergonomics and discussion of the materials presented.

Clerk & Recorder Amanda Kelly: office is busy preparing for the November General Election. Special Interest groups around the state are promoting the absentee ballot option and the election office has received multiple applications from our voters currently the county is at approximately 35% of our voters are choosing the option to receive their ballots at home. Absentee ballots will be mailed to the voters on October 14^th. Office is also working on the Annual Financial Statement which is due to the State on December 31^st.

Treasure Tammy Zier: office has received the Real Estate Tax download from the Department of Revenue, there was a slight holdup on Central Assessed portion due to the state working with Northwestern Energy so tax statements will be printed and mailed soon.

County Attorney Heather Perry: Criminal side of the office is clicking along, drug cases often turn into other drug related activities which results in further charges, etc.. Administrative Assistant Amanda Steele becoming a full-time employee has been essential. Heather appreciates the cooperation she has received from all the departments allowing her time to research and respond to issues that she is consulted on. Commissioners have been working on a updated Personnel Policy Handbook for several months, Heather is currently reviewing the 1^st draft and has set the goal date to have it reviewed and sent to all departments by November 1^st. Heather stressed the importance that everyone must take the time to review the draft in detail paying special attention to the grievance policy section and make comments back to her. Goal date is to adopt December 31^st.

Maintenance Rodney Ridgeway: Boiler is up and running and have been working on painting the storage garage. Still need to winterize the museum and the sprinkler system.

Sheriff Jon Schmitt: The officers had a busy summer and have been wrapping up the cases this fall. Jon has received a good response to applicants for the Sheriff Office Dispatch position. Jon’s goal is to hire as soon as possible and have the start date December 1, 2016.

Commissioner Jim Moore: Jim gave a brief report on the following meetings he has attended lately, MACO District meeting in Lewistown, excellent Air Force Terrorism Training, MACO Annual Convention, Missile meeting, monthly Mental Health Board.

Librarian Jeanne Lillegard: Library’s building project plans have been finalized. They have scaled back the project equal to the funds that have been raised. Plans are to break ground on April 1^st, 2017 with a completion goal date of February 2018. Jeanne reported that the fund raising efforts were very successful and our local Stockman Bank made a contribution of $25,000. Board also received a letter from the LeRoy Strand Estate with a promised contribution (value unavailable at this time). Other than that the Winter Schedule is in full swing, stories hours have started and the ladies are busy with daily patrons.

DES Coordinator Bonnie Ostertag: State Grant that funds her office at 50% year begins October 1^st. Bonnie has updated the County Operation Plan and is in the process of getting signatures from the Commissioners and the Incorporated Towns. County residents continue to build structures and are keeping her active with Rural Addressing. Bonnie is working on an upcoming workshop in conjunction with the Forest Service and DNRC; this workshop will be preplanning for who pays, get agreements in place, Local partnerships with State and Federal. County Attorney Heather Perry is working with the Judith Basin Rural Fire District putting together an agreement for the Raynesford Repeater Site with the land owner and Malmstrom Air Force Base. Julie Peevey asked where the Courthouse Security Plans were; Bonnie will apply for a Home Land Security Grant this year for funding the project.

Commissioner Tucker Hughes: also attended Air Force Terrorism Training and reported it was excellent and he learned allot. Commissioners have been working with Stahly Engineering and NE45 Architecture on plans for 3^rd Floor remodel, West Wall maintenance and an elevator. Final estimates should be provided shortly. Also Judge Carver and the Commissioners have been looking into a sound system for the courtroom.

Ambulance Coordinator Suzanne Aune: Ambulance volunteers are busy and organizations of the units need to be looked into and adding modify scheduling county-wide might become necessary. It is becoming more and more evident that the volunteer numbers are just too low and with jobs and personal lives it is difficult to get crews together. Group discussed several options.

County Extension Agent Katie Hatlelid: FTPT Administrative Assistance positon is still open. Katie is working both ends of her office and has been limited to offer workshops for producers because of all the 4-H duties at this time.

Road/Weed/Bridge Supervisor Roger Riley: Been consulting with Malmstrom Air Force base on missile road maintenance; all the Charlie Flight Missile Roads will be bid for work this summer. Roger has also been working the MDT on Secondary Highway roads for box culverts, bridges and gravel. JB County has 5 Secondary roads county maintains gravel and MDT maintains paved. However, if the county were to pave any additional roads they would be responsible to maintain them. Road crew crushed approximately 45,000 yards of gravel this summer. Roger also reported that the Weed Grant work was successful this summer. County Weed Board Meeting is set for October 12^th at 6:00 p.m. They will be discussing grant applications for next season and report on this year’s accomplishments.

Commissioner Cody McDonald: Commissioners and Judge Carver have been consulting with firms on improving the sound system in the courtroom (several complaints were received after the trials this summer). It has been decided to start with the sound system and then if further improvements need to be made on the acoustics and carpeting they will be looked into. Cody and Jim attend a meeting on Ackley Lake-information has been release that the state doesn’t want to be involved. The lease has been renewed until December 2017 and it has been decided to establish a Study Group and see what can be done to keep the Lake Accessible to the public. Maintenance costs, responsibility and stocking will need to be planned.

Clerk of Court/Supt of Schools Julie Peevey: Courts have been keeping busy. Julie reported that she received all the paperwork necessary from the schools to set up Transportation and Retirement funds. School enrollment is holding at the same lower levels.

Justice of Peace Larry Carver: Judge Carver has at least (2) upcoming Jury Trials scheduled. With the reorganization in the Highway Patrol the county is back to occasional coverage from their department. Larry has checked with the State and they will be willing to help with the courtroom sound system which will cut the county expense approximately in half.

ATTESTED:

______________________________________ _________________________________

CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

.

Regular Meeting

October 18, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Also present: Clerk & Recorder Amanda Kelly

Clerk of Court/Supt of Schools Julie Peevey

County Attorney Heather Perry

Road/Weed/Bridge Supervisor Roger Riley

Sheriff Jon Schmitt

Treasure Tammy Zier

DOR Jason Boggess, Joan Vining and Jessica Goodhart

Tractor & Equipment Craig Pester

State Lands John Telle

DNRC Kevin Smith

Commissioner Moore moved to approve October 18 Agenda, second Commissioner Hughes, motion passed.

Amanda, Heather, Jon and Julie – the current 3^rd Floor Renovation Plans need to be revisited. Heather would like the Commissioners to consider moving her office to another floor as she feels she needs a vault (for the Attorney & Sheriff confidential files) and also space for a Conference room. Julie would like to see the Supt of Schools files relocated onto the third floor. Commissioners will look into alternative sites for the office and work with the Architect firm to get the plans changed.

EXCAVATOR BID OPENING: 10 a.m.

Present: Tractor & Equipment Craig Pester, Roger Riley, Amanda Kelly and Commissioner’s present:

Chairman Hughes opened the (1) Bid received from T&E; (1) Bid Bond enclosed; (2) Minimum Specification pages 12-16; (3) Affidavit non-collusion; (4) Production Bill Specifications and (5) BID:

320 FL Cat Excavator FOB Stanford, MT: Base Bid - $196,308.00

Commissioner would like to take the bid under advisement; T & E will allow 30 days for final decision.

Tammy, Julie, Heather, Amanda, Jason Boggess, Joan Vining and Jessica Goodhart: MT State Department of Revenue has sent notification letters of a correction to the Certified Taxable Valuation, due to DOR negotiations with NorthWestern Energy on their Assessed value. All county entities have received the correspondence from the DOR office and will have 5 business days (Monday October 27, 2016 at 5 pm) to respond on if they would like to receive a NEWLY CERTIFIED TAXABLE VALUE. After discussion on the pros and cons upon requesting the New Certifications and outlining a time table that will be needed to gather the information from all the county entities. The Commissioners have decided to request the New Certification for the County Wide Taxable Value and the Road Department Taxable Value. Clerk & Recorder Amanda Kelly will send a note and time table to all the entities, requesting the needed information from each entity, so the Real Estate Tax bills can be processed. Keeping in mind if the entity changes the mills requested that they will have to hold Emergency Public Hearings which requires 2 day notice –vs- 2 week notice to the residents.

The 2016-17 Agreement for Inmate Excess Medical Insurance and/or claims Administration Management was reviewed and signed by Chairman Hughes.

John Telle and Kevin Smith met with the Commissioners to discuss the appointment for the Ackley Lake Advisory Committee organization it was decided on the following: Commissioner Cody McDonald, Business owner from Stanford, Utica Rod & Gun Club Member, DNRC Kevin Smith, and Director from the Water Users Association, FWP Fishery and Business owner from Hobson. The goal will be to have the board meet November 15, 2015 at 2:00 pm in the JB County courthouse meeting room.

DOR Jessica Goodhart presented Tax Cancellation orders #354, #355, #356, #357, #358, #359, #360, #361, #362, #363, #364 and #365. Signed by Chairman Hughes

Taxing Jurisdiction change in valuation for Stanford K-12, Hobson, K-12, County Wide Levies. Chairman Hughes signed.

Phone conference with Greg Benjamin on the courthouse renovation, elevator installation and reviewed the contract (w/cost estimates) sent from NE45 Architecture.

Commissioners met with DOR Ward Smail and Jessica Goodhart concerning moving the DOR office to another location in the courthouse if necessary.

ATTESTED:

______________________________________ _________________________________

CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

October 27, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Also present: Clerk & Recorder Amanda Kelly

DES Coordinator Bonnie Ostertag

County Attorney Heather Perry

Road/Weed/Bridge Supervisor Roger Riley

Stahly Engineering Greg Benjamin

NE 45 Architecture Ron Nemetz

Dale Longefellow & Tom Swanz

Commissioner Moore moved to approve the October 27, 2016 Agenda, second Commissioner McDonald, motion passed.

Commissioner Moore moved to approve October payroll and claims, second Commissioner McDonald, motion passed.

Greg, Ron & Heather – Discussion about moving the existing County Attorney’s offices.

The Commissioners reviewed the scope and costs provided by sub-contractor NE45 Architecture for the West Wall Interior Renovations, Second and Third Floor Tenant Improvements and Elevator Addition. Commissioner Moore moved to concur with Stahly Engineering, second Commissioner McDonald, motion passed.

Dale Longfellow & Tom Swanz – Discussed the Ackley Lake board and possible members. Tom will be on the Board for the Ackley Lake.

Roger – road discussion and November Schedule

Bonnie – reported that she received a letter for Judith Basin County for the closeout of the FEMA-1996-DRMT for the 2011 Flood.

Commissioner McDonald moved to sign Biggerstaff Field (Stanford) Capital Improvement Plan, second Commissioner Moore, in favor Commissioner McDonald and Commissioner Moore, opposed Commissioner Hughes.

Commissioner McDonald moved to approve the October 18, 2016 minutes as amended, second Commissioner Moore, motion passed.

ATTESTED:

____________________________________ _________________________________

CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

November 1, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Also present: Clerk & Recorder Amanda Kelly

DES Coordinator Bonnie Ostertag

Road/Weed/Bridge Supervisor Roger Riley

Library Board Carolyn Jette

NE45 Architecture Ron Neimitz and Ben Erickson

Commissioner Moore moved to approve the agenda for November 1, 2016, second Commissioner McDonald, motion passed.

Commissioners received a phone call from Heather Dye expressing her interest for the Judith Basin County Weed Board open position.

Roger – discussed advertising the County Van on the Public Surplus site. Exchanged November 8^th Federal Election for November 17^th at the Road Department.

Carolyn – stopped in to update the Commissioners on the Library Addition Project. Plans are to break ground on April 1, 2017, the funding for this expansion and remodel is all private donations.

Bonnie – discussed service contract for the generator.

Ron Neimitz and Ben Erickson – stopped in while they were in the building getting measurements for the courthouse remodeling project.

PUBLIC HEARING: AMEND FY17 Budget

Present: Commissioner Hughes, Commissioner McDonald, Commissioner Moore and Clerk & Recorder Amanda H. Kelly

Commissioner McDonald moved to pass Resolution #2017-06 Amending FY17 Budget with the Newly Certified Taxable Values received from the MT Department of Revenue, second Commissioner Moore, motion passed.

Commissioner McDonald moved to approve amend October 11^th and October 29^th, 2016 Minutes, second Commissioner Moore, motion passed.

ATTESTED:

____________________________________ _________________________________

CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

November 8, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Also present: Justice of the Peace Larry Carver

Road/Weed/Bridge Supervisor Roger Riley

DES Coordinator Bonnie Ostertag

Sheriff/Coroner Jon Schmitt

Treasurer Tammy Zier

Clerk of Court/Superintendent of Schools Julie Peevey

MSU Extension Agent Katie Hatlelid

Ambulance Coordinator Suzanne Aune

Commissioner Moore moved to approve the agenda for November 8, 2016. Commissioner McDonald second, motion carried.

Commissioner reviewed October 2016 County Reconciliation Reports provided by Clerk & Recorder Amanda Kelly and Treasurer Tammy Zier.

Commissioner Hughes reported on a BLM cooperative meeting in Lewistown on November 7, 2016.

Commissioner Hughes signed the final Judith Basin County Growth Policy grant request for funds for $7500.

Commissioner Hughes signed a Stanford School District bus route change.

Roger Riley—Commissioner McDonald moved to accept the bid for the 320 Caterpillar Excavator for $196,308.00. Commissioner Moore seconded, motion carried.

Jennifer Taylor, Larry Carver, Roger Riley, Bonnie Ostertag, Jon Schmitt, Tammy Zier, Julie Peevey, Katie Hatlelid, Suzanne Aune—All reviewed the Judith Basin County Personnel Policy Handbook with the Commissioners.

Ackley Lake Board Appointees: Fish, Wildlife & Parks John Talle; Judith Basin Co. Commissioner Cody McDonald; Stanford Community Jim Homison; Utica Rod & Gun Club Tom Swanz; DNRC Kevin Smith; Hobson Community Nancy Ekes; Judith Basin Chamber Bing VonBergen; Central MT Tourism Jeana Noel and Fergus Co. Commissioner Ross Butcher. Commissioner McDonald moved to approve all of the nominations for the Ackley Lake Board. Commissioner Moore second, motion carried.

Commissioner Moore moved to approve the minutes from November 1, 2016. Commissioner McDonald second, motion carried.

ATTESTED:

____________________________________ ________________________________

CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

November 15, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Also present: Clerk & Recorder Amanda Kelly

County Attorney Heather Perry

Commissioner McDonald moved to accept the amended agenda for November 15, 2016, second Commissioner Moore, motion passed.

The Judith Basin County Commissioners signed the Minuteman Missile Base Roads for 2017 on November 10, 2016.

Commissioner Moore moved to approve the November 8, 2016 minutes, second Commissioner McDonald, motion passed.

The county received notice that, the Dry Wolfe Creek Road (FLAP) project application ranked below the cutoff for available funding. This project could be considered again in the future.

Commissioners reviewed the Personnel Policy Handbook draft with County Attorney Heather Perry and Clerk & Recorder Amanda Kelly.

ATTESTED:

____________________________________ ________________________________

CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

November 22, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Also present: Clerk & Recorder Amanda Kelly

County Attorney Heather Perry

Road/Weed/Bridge Supervisor Roger Riley

County Sheriff Jon Schmitt

Treasurer Tammy Zier

Judith Basin Press Vicki McCray

JB Food Pantry Elli Davies, Pat Hammer and Daley Hall

Commissioner Moore moved to approve November 22^nd Agenda, second Commission Hughes, motion passed.

Vicki McCray, Jon Schmitt, Roger Riley and Heather Perry – discussion of road and speed limits on county roads.

Commissioner McDonald moved to approve November 15, 20016 Minutes, second Commissioner Moore, motion passed.

Commissioner Hughes signed School Bus Route Change request for the Stanford District.

JB Food Pantry ladies – discussed Food Pantry relocation possibilities. With the installation of the courthouse elevator there will no longer be space in the courthouse for the food pantry. Construction could start as soon as January 2017, so time is short.

County Attorney Perry – discussed county road speed limits.

Commissioner McDonald moved to pass Resolution FY17-07 committing $25,000.00 to Infrastructure for the Library Building Project out of the PILT Fund in the FY17-18 Budget, second Commissioner Moore, motion passed.

CA Perry and Clerk & Recorder Kelly – completed the review of the JB County Personnel Policy Handbook Draft.

Co Treasurer Tammy Zier – discussion of corrected Hobson Sewer taxes and then the Forest Fire Protection corrected taxes.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

November 29, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Commissioner James Moore

Also present: Co. Extension Agent Katie Hatlelid

Clerk & Recorder Amanda Kelly

DOR Jessica Goodhart

Judith Basin Press Vicki McCray

Commissioner McDonald moved to approve the November 29, 2016 Agenda, second Commissioner Moore, motion passed

Commissioner Moore moved to approve November 22, 2016 minutes, second Commissioner McDonald, motion passed.

Commissioner reviewed and approved final claims for November and November 2016 payroll.

Vicki McCray – discussed article for county road speed limits.

Katie Hatlelid – had question on a claim and discussed Administration Assistance position.

Jessica Goodhart – Chairman T Hughes signed the taxpayer value cancelation/additions for the Hobson Sewer Charges. Chairman T Hughes signed the taxpayer value cancellation/addition for the Forest Fire Protection.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

December 6, 2016

PRESENT: Commissioner James Moore

ABSENT: Commissioner Tucker Hughes

Commissioner Cody McDonald

Also present: Ambulance Coordinator Suzanne Aune

Road/Weed/Bridge Supervisor Roger Riley

Received email from Cory Reeves on winter plowing to the Dry Wolf Campground; Roger responded to his inquiry.

Received phone call from Senator Daines Field Representative Robin Baker, about notifying the Senators and Representatives concerning SRS & PILT payments. Commissioner Moore sent an email.

Received notice from Jane Weber about SRS not being added to the continuing resolution in US Congress.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

December 13, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Don Hajenga

Mary Baker Youderian

Justice of the Peace Larry Carver

EMS Coordinator Suzanne Aune

Treasurer Tammy Zier

Sandy Youngbauer

Airport Manager Brian Biggerstaff

Commissioner Moore moved to approve the December 13, 2016 Agenda Commissioner Hughes second; motion carried.

Commissioner Moore moved to approve the December 6, 2016 minutes. Commissioner Hughes second; motion carried.

Commissioner Moore moved to approve the November 29, 2016 minutes. Commissioner Hughes second; motion carried.

Mary Baker Youderian—discussed the possibility of Tyler Youderian helping with plowing the runway in the winter months. Commissioners will discuss with County Attorney Heather Perry on how to proceed.

Suzanne Aune—Discussed claim for extrication training.

Larry Carver—Talked to State IT Department about installing sound system. Commissioner McDonald called NE 45 Architecture concerning the time line for the sound system.

Tammy Zier—Notification of protested taxes and Department of Revenue concerns.

Heather Perry—Informed of Amanda Steel’s resignation effective March 1, 2017.

County Personnel Policy complete. Copies provided to Commissioners for review.

Written jail agreement with Fergus County.

Discussion of Ackley Lake State Park.

David Nielson—Land issues in Judith Basin County. Discussed with County Attorney.

Jessica Goodhart—Taxpayer value cancellation/additions

Addition #1-2016

Cancellations #1-2016, #2-2016, #3-2016

Ron Wismen & Roger Riley—Modification to extend the Resource Advisory Council dollars for sign installation to 12/3/2017.

Roger Riley—Working on the New Liberty Road. Working to get a rental tractor to pull the PTH and get the road smoother. Can the Geyser Water Board have a meeting at the Essential Service Building? It is OK with the Commissioners. Discussion of lots in Geyser.

Brian Biggerstaff—Called about winter plowing at the airport.

Commissioners reviewed November 2016 County Reconciliation Reports provided by Clerk & Recorder Amanda Kelly and Treasurer Tammy Zier.

Commissioners reviewed Personnel Policy Handbook.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

December 20, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Jim Moore

Commissioner Cody McDonald

ALSO PRESENT: County Extension Agent Katie Hatlelid

Clerk & Recorder Amanda Kelly

County Attorney Heather Perry

Road/Weed/Bridge Supervisor Roger Riley

Deputy Clerk of Court Bonnie Soulsby

Pat Antonich

DOR Jessica Goodhart

Don Hajenga

Jim Sparks

Commissioner Moore so moved to approve the December 20, 2016 Agenda as amended, second Commissioner Hughes, motion passed.

Extension Agent Katie Hatlelid – Interviewing for Extension Administrative Assistant this week.

Sam Stahl called – need the roads winter plowed at colony, called Roger.

Commissioner Moore moved to approve December 13, 2016 Minutes, second Commissioner McDonald, motion passed.

DOR Jessica Goodhart – Taxpayer value cancellation/additions: Cancelations: 4-2016, 5-2016, 6-2016, 7-2016, 8-2016, 9-2016, 10-2016, 11-2016 and 12-2016, signed by Commissioner Hughes.

County Attorney Heather Perry – Discussed: Personnel Policies Handbook, using county facilities for personal use and Airport Maintenance.

Election Administrator Amanda Kelly – presented materials from the Hobson Pool District Election to be canvassed. Commissioners reviewed and found tally sheets 100% accurate.

Commission received notification that Judith Basin County did not get the Treasure State Endowment Program (TSEP funding) for a bridge on the Hauk Coulee Road.

Road/Weed/Bridge Supervisor Roger Riley: discussed the coming holiday and winter road maintenance if needed.

Chairman Tucker Hughes signed the resurfacing project in the Raynesford Highway Area. The project begins on the Cascade/Judith Basin County line at reference point 7.072 and proceeds east through the town of Raynesford for approximately 3.5 miles ending at reference point 10.6 east of the junction

S-427 intersection.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN TUCKER HUGHES CLERK & RECORDER AMANDA KELLY

Regular Meeting

December 29, 2016

PRESENT: Commissioner Tucker Hughes

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Clerk & Recorder Amanda Kelly

County Attorney Heather Perry

Road/Weed/Bridge Supervisor Roger Riley

Sheriff Jon Schmitt

Don Hajenga

Stahly Engineering Greg Benjamin

Airport Manager Brian Biggerstaff

Tyler Youderian

DOR Ward Smail

Commissioner Moore moved to approve December 29, 2016 Agenda, second Commissioner Hughes, motion passed.

Roger Riley- discussed millings from Highway resurfacing project near Raynesford. Roger commented on the JB County Personnel Policy and Procedure Handbook section that prohibits employees to use county facilities for personal use.

Ward Smail – Taxpayer value cancellation/addition: Cancelation #13-2016 and #14-2016, signed by Chairman Tucker Hughes.

Amanda Kelly - Second Reading Resolution #2017-08 Adoption Judith Basin County Personnel Policy and Procedure Handbook, Commissioner McDonald so moved to approve, second Commissioner Moore. Discussion: Chairman Hughes inquired if anyone had received any comments; none reported. Question: Passed unanimously.

Jon Schmitt – update on the Police Dog/Handler Cody Anderson: Dog has been involved in several incidents and all expenses come from organizations and individual donations.

Brian Biggerstaff, Tyler Youderian and Heather Perry: discussed winter maintenance at airport. It has been decided that during Brian’s absence the county will use volunteers to handle the maintenance. Commissions will put together a Resolution and the county will be responsible for workers compensation coverage.

Amanda Kelly – reviewed 2017 draft of the employee calendar and commissioner meeting dates.

-We received notification from DIS that our warranty will expire on 1/19/2017 for the county server. Quote from DIS to extend the warranty for 2 years is $1,197.64. This warranty would cover parts and installation. Tabled until January 3, 2017 meeting.

-quote received from Peak Administration to handle the COBRA notifications and paperwork, currently BCBS is providing the services for $75.00 per month, plus additional charges when letters are sent out. Amanda expects to receive a bid from Allegiance for the same services, final decision after all quotes are in.

Commissioner McDonald so moved to approve December 20, 2016 minutes, second Commissioner Moore second, motion passed.

Greg Benjamin- discussed 2016 JB County Treasure State Endowment ratings for the bridge project.

-discussed JB County Courthouse renovation project.

Heather Perry – has received (2) applications for the FT Administrative Assistant position. Heather will work with the commissioners on the Airport Resolution.

ATTESTED:

___________________________________ ________________________________

COMMISSIONER CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

January 3, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Justice of Peace Larry Carver

Clerk & Recorder Amanda Kelly

Road/Weed/Bridge Supervisor Roger Riley

County Attorney Heather Perry

Shawn Blank

Commissioner Moore moved to elect Cody McDonald as the 2017 Presiding Officer of the Judith Basin County Commissioners (Resolution FY2017-09), second Commissioner Hajenga, and motion passed.

Commissioner Moore moved to approve the January 3, 2017 Agenda, second Commission Hajenga, motion passed.

Shawn Blank – has concerns with the Sheriff’s office. Shawn is tired of the bias opinions from Sheriff office.

Commissioner Moore moved to pass Resolution FY2017-10/Adoption County Calendar and Commissioner Meeting dates, second Commission Hajenga, motion passed.

Commissioner Hajenga moved to pass Resolution FY2017-11/setting courthouse office hours, second Commissioner Moore, motion passed.

Commissioner Hajenga moved to pass Resolution 2017-12/setting county mileage and per diem reimbursement, second Commissioner Moore, motion passed.

Commissioner Moore moved to approve December 29, 2016 minutes, second Commissioner Hajenga, motion passed.

Commissioner Hajenga moved to not extend the warranty for the county server, second Commissioner McDonald, motion carried McDonald and Hajenga “For”, Moore “Opposed”, motion carried.

Roger Riley – has decided to take the MDT millings from the project in the Raynesford/Geyser area and discussed missile roads.

1^st QUARTER DEPARTMENT HEAD MEETING

Present: Clerk & Recorder Amanda Kelly

JB County Extension Admin Assistant Sheila Dixson

Treasure Tammy Zier

County Attorney Heather Perry

Maintenance Rodney Ridgeway

JB County Ambulance Coordinator Suzanne Aune

Sheriff/Coroner Jon Schmitt

Commissioner James Moore

Librarian Jeanne Lillegard

DES Coordinator Bonnie Ostertag

Commissioner Don L Hajenga

Road/Bridge/Weed Supervisor Roger Riley

Commissioner Cody McDonald

Deputy Clerk of Court Bonnie Soulsby

Justice of Peace Larry Carver

Absent: County Extension Agent Katie Hatlelid

Clerk of Court Jennifer Taylor

County Attorney Heather Perry: noted the appointments Human Resource & Payroll Administrator/Amanda Kelly and Human Resource Director/Heather Perry and the difference of the rolls. Administrator is the day to day operations and resource however Director will be used for the legality question and answers.

Each employee will be given 90 minutes during work hours to read the newly adopted Personnel and Procedure Manual and 30 minutes to meet with Heather and Mandy to sign all the documents needed for the files and have any questions answered that they have after the review of the manual. Dates Heather will be available in January 5^th, 6^th , 11^th, 18^th, 19^th, 24^th, 26^th and 27^th. Department heads will need to make appoints with Heather and Mandy during these dates.

Clerk & Recorder Amanda Kelly: office has been working on the JB County Personnel & Procedure Handbook, County Calendar, Hobson Pool Election, regular work schedule and waiting for news on how the Special State Wide-Election will be handled.

Treasure Tammy Zier: office has been steady with tax payments due date was December 30, 2016 for the first half, there has been approximately $74,000 protested but settlements are coming in. According to Roger the county should be receiving payment for the dozer and van any day.

County Attorney Heather Perry: nothing further

Maintenance Rodney Ridgeway: normal winter work schedule. Rodney was notified that he will have a Community Service worker and will check into WC Coverage and notify C&R Amanda Kelly of the status.

Ambulance Coordinator Suz Aune: noted that 2016 was probably the busiest year since she has been coordinator. Suz will be working with Co Attorney Perry and the commissioners on updating the County Ambulance Procedure manual also. The volunteers do fall under the JB County Personnel & Procedure Manual also and booklets and time slots will set up for them to meet with Heather and Mandy for the general county manual.

Sheriff Jon Schmitt: winter driving conditions usually equals traffic accidents, officers have been working on materials for trials and Jon is still waiting for his new truck which was ordered in June. Jon reported that Naomi is up to full speed on the office. 1.5 months of training was just perfect the only thing left is complete her CJIN Certification.

Commissioner James Moore: Mental Health Board hasn’t meet for 2.5 months, board will have lots of new members and they will be pushing the legislature for financial help. Commissioner may be contacting departments on legislative issues during the session.

DES Coordinator Bonnie Ostertag: CHS Pipeline Emergency Training in Raynesford was well attended. Bonnie will be holding Government Operations during disaster for the Town of Stanford on January 9^th and January 10^th in Hobson / Operation Rolling Cow Training presented by Jeanne Rankin. March/Homeland Security Grants applications are due; JB County has been very successful in receiving this grant in the past, however criteria changes have been implemented and they are competitive.

Librarian Jeanne Lillegard: building project is moving forward; the board will hire a contractor on January 25^th. Library received a donation from the Strand Foundation of $60,000 and there is a possibility of more to follow.

Road/Weed/Bridge Supervisor Roger Riley: department plowing snow, getting paperwork from landowners completed for the missile road projects, keeping equipment maintained and the department will be moving the PHH to the Buffalo area when the weather improves. On January 25^th Jim Muskovich will be holding a Safety Training at 7:00 a.m.

Commissioner Cody McDonald: welcomed Sheila Dixson to the Extension office. Commissioners have been working on solutions to keep Ackley Lake/State Park. This afternoon they will be attending a meeting with Fergus Co Commissioners to discuss options. MDT is planning on installing a round-a-bout at the Grass Range intersection. Area residents are opposed, so commissioners will try and work with the state on public’s wishes.

Justice of Peace Larry Carver: new court reporting software has been completed and is being tested. Larry reported that he will be in/out of the office during the Legislative Session, as he represents his Association and will be in Helena several times.

Extension Admin Asst. Sheila Dixson: reported that Katie was in Bozeman attending workshops.

Commissioner Don Hajenga: Thanked Mr. Hughes and everyone for helping him with questions for the last couple of weeks. Don looks forward to working with everyone and is excited about his new job. Reminded everyone that if they have questions to ask directly. Don attended the Newly Elected Officials training that was sponsored by MACO, he was very impressed by the quality of education they provided.

It was decided to continue the Quarterly Department Head meetings and Safety Training in 2017, followed by an employee sponsored luncheon for all to attend.

Meeting adjourned….

Larry Caver and Heather Perry: in to discuss Airport Maintenance Agreement.

JB County Commissioners traveled to Fergus County to meet with the Fergus County Commissioners on Ackley Lake State Park.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

January 10, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: DES Coordinator Bonnie Ostertag

Road/Weed/Bridge Supervisor Roger Riley

Treasure Tammy Zier & Deputy Treasure Gloria Hungate

DOR Jessica Goodhart & Ward Smail

Commissioner Moore move to approve the amended agenda for January 10, 2017, second Commissioner Hajenga, motion passed.

Commissioner Moore moved to approve amended January 3, 2017 Commission minutes, second Commissioner Hajenga, motion passed.

Bonnie Ostertag – Homeland Security Grant and the possible grant for courthouse security.

Commissioner Hajenga moved to accept December 2016 County Reconciliation Report prepared by Clerk & Recorder Amana Kelly and Treasure Tammy Zier, second Commissioner Moore, motion passed.

Co. Attorney Heather Perry, Treasure Tammy Zier, DOR Jessica Goodhart, Ward Smail and Joan Vining: Discussed Black Mountain software and support, Department of Revenue office and the County Treasure office.

DOR Jessica Goodhart – Taxpayer value cancellation/additions: Cancelations: 15-2016, 16-2016,

17-2016, 18-2016, 19-2016 and 20-2016, signed by Commissioner McDonald.

Commissioner Moore moved to approve Right-of-Way Easement for Triangle Communications, second Commissioner Hajenga, motion passed.

Heather Perry – discussion proposed Recreation District with Fergus County and Memorandum of Understanding (MOE).

Reviewed draft Airport Agreement and Resolution: tabled January 17^th.

Roger – discussion of roads.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

January 17, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Ambulance Coordinator Suzanne Aune

Extension Agent Katie Hatlelid

Clerk & Recorder Amanda Kelly

Road/Weed/Bridge Supervisor Roger Riley

Ray & Patty Erickson

WWC Engineering Garth French

Jim Homison

Commissioner Moore moved to accept January 17, 2017 Agenda, second Commissioner Hajenga, motion passed.

Commissioner Hajenga moved to approve January 10, 2017 minutes, second Commissioner Moore, motion passed.

As per Library Board recommendation Commissioner Moore moved to appoint Marsha Neill to the Judith Basin County Library Board (replacing Beulah Biegalke), second Commissioner Hajenga, motion passed.

Suzanne Aune – discussed the Personnel Policy & Procedure Manual and the ambulance volunteers.

Katie – reviewed draft bylaws for the JB County Fair Board reorganization and the possibility of an additional building being added to the fair grounds for swine.

Garth French – discussion of WWC Engineering and their company

Roger – Discussion of Weed Board appointment, Luke Faber term ended December 31, 2016, Lee Hansen resigned and need a replacement to complete his term ending December 31, 2018.

Jim Homison – discussion of Ackley Lake and possibility of turning the site into a Fishing Access.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

January 24, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Justice Peace Larry Carver

Extension Agent Katie Hatlelid

Clerk & Recorder Amanda Kelly

County Attorney Heather Perry

Road/Weed/Bridge Supervisor Roger Riley

Clerk of Court Jennifer Taylor

Deputy Clerk of Court Bonnie Soulsby

DOR Jessica Goodhart

Commissioner Moore moved to approve the January 24, 2017 Agenda as amended, second Commissioner Hajenga, motion passed.

Jessica – Judith Basin County Taxpayer Value Cancellation/Additions: Cancellation #21-2016 signed by Chairman McDonald. The Department of Revenue will not allow Jessica Goodhart to take additional training for the Black Mountain Accounting System, they feel she can perform her job by calling Black Mountain Support when needed.

Commissioner Moore moved to Amended the approved minutes from January 10, 2017, second Commissioner Hajenga, motion passed.

Commissioner Hajenga, moved to adopt Resolution FY2017-8B (correcting a typographical error on page 32; Non-Exempt Compensatory Time, Employees may accrue a maximum of 120 40 Compensatory hours), second Commissioner Hajenga, motion passed.

Commissioner Hajenga moved to accept Resolution FY2017-14 Airport Volunteers, second by Commissioner Moore, motion passed.

Commissioner Hajenga moved to accept Resolution FY2017-15 Judith Basin County Fair Board By-Laws, second Commissioner Moore, motion passed.

Commissioner Moore moved to approve January 17, 2017 minutes, second Commissioner Hajenga, motion passed.

Commissioner Hajenga moved to accept the Weed Board recommendation appointing John Bodner to the Judith Basin County Weed Board replacing Lee Hansen and fulfilling his term which expires December 31, 2018, second Commissioner Moore, motion passed. Clerk & Recorder A Kelly will place an ad in the JB Press requesting citizens in the Buffalo area to submit names if interested in serving on the JB County Weed Board to please submit names to the County Commissioners.

Katie Hatlelid – discussed Weed Board appointment and Weed Insect release possibilities thru Montana Bio Control Projects.

Jennifer & Bonnie – discussion of extended hours for Deputy Bonnie Soulsby.

Roger – discussion of secondary roads. Roger will contact MDT for clarification. Roger has names of possible Weed Board members.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

January 30, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Justice Peace Larry Carver

Clerk & Recorder Amanda Kelly

Road/Weed/Bridge Supervisor Roger Riley

Library Board Building Committee Carolyn Jette

Commissioner Moore so moved to accept the January 30, 2017 Agenda, second Commissioner Hajenga, motion passed.

Commissioner Hajenga moved to accept the January 27, 2017 Minutes, second Commissioner Moore, motion passed.

Roger –

1- Secondary Roads – accept the Secondary Program Vote

2- Discussed the crusher, repairs and next location

Commissioners discussed the Treasure State Endowment Program (TSEP). Commissioner Moore and Commission Hajenga testified at the Hearing January 26, 2017 at 8:30 a.m. for the Ross Fork Bridge Project.

Commissioners sent an email to Ryan Osmundson about testifying on the Ackley Lake issue.

Amanda – we discussed a variance option for the Time-Sheet Policy for Roger Riley, Rodney Ridgeway, Bonnie Ostertag and Suzanne Aune (These departments are directly supervised by the Commissioners and due to the Commissioner work schedule a variance needs to be considered). Exhibit “G” of the newly adopted Personnel Policy and Procedure Handbook/prior approval of leave requests.

Commissioner Hajenga moved to accept the AVI Courtroom Sound System bid ($14,872), second Commissioner Moore, motion passed.

Carolyn Jette – Diamond Construction out of Helena was awarded the Judith Basin County Library Building Project.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

February 7, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Clerk & Recorder Amanda Kelly

County Attorney Heather Perry

Stahly Engineering Greg Benjamin & Phil Bachofner

Commissioner Moore moved to approve amended agenda February 7, 2017, second Commissioner Hajenga, motion passed.

Commissioner Hajenga moved to approve January 30, 2017 minutes, second Commissioner Moore, motion passed.

Heather & Mandy – During the MACO HR workshop attended in Great Falls we were instructed that as a Government Entity we are required to have Family Medical Leave Act Policy in place (the minimum 50 FTE Employees exclusion does not apply). Therefore, Co. Attorney Heather Perry will make the changes to the policy book, proper steps of adoption will be followed and training of the Departments and Employees will need to be scheduled on FMLA.

Commissioner Moore moved to sign the AVI Client Account Applications (courtroom sound system), second Commissioner Hajenga, motion passed.

Commissioner Moore moved to accept January 2017 County Reconciliation Report prepared by Clerk & Recorder Amana Kelly and Treasure Tammy Zier, second Commissioner Hajenga, motion passed.

Commissioner McDonald, Commissioner Moore and Commissioner Hajenga signed the Airport Maintenance Agreement with Brian Biggerstaff and Tyler Youderian.

Commissioner McDonald attended Judith Basin Conservation District Meeting in the afternoon.

Commissioner Moore and Commissioner Hajenga traveled to Helena for Ackley Lake Hearing on Wednesday.

Commissioner McDonald called Robert Peccia & Assoc. Engineer Bill Burkland concerning JB Counties FAA availability of Grant funds? Commissioner McDonald has been approached by the Glendive Airport requesting a loan of our funds.

Stahly Engineering Greg and Phil – went over the draft blue prints for the courthouse renovation and elevator installation project making final changes prior to contractor walk thru February 27^th. Also discussed tentative date to open bids is set for March 14^th.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

February 14, 2017

PRESENT: Commissioner Cody McDonald

ABSENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Also present: Ambulance Coordinator Suze Aune

DES Coordinator Bonnie Ostertag

Road/Weed/Bridge Supervisor Roger Riley

Bing VonBergen

Bonnie –

1-battery backup system is down and will cost $1391.00 to replace.

2-Bonnie will apply for Home Land Security Grant for panic button and security cameras.

Bing informed Cody of MT State Parks Meeting in Helena regarding Ackley Lake Transitions Team and extended lease with DNRC.

Suze – purchase of snow tires for Hobson Ambulance

Roger – discussed road erosion throughout county.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

February 21, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: County Extension Agent Katie Hatlelid

Clerk & Recorder Amanda Kelly

DES Coordinator Bonnie Ostertag

County Attorney Heather Perry

Road/Weed/Bridge Supervisor Roger Riley

Clerk of Court Jennifer Taylor

Amanda K – discussed sending requests to our representatives Senator R Osmundson and Legislature W Galt to vote “YES” on SB305 (Holding the Special Federal Election by Mail Ballot). Also, reviewed the estimated cost of holding the election at the polls –vs- mail ballot. Either way estimated cost will exceed FY16-17 Election budget.

Bonnie O.

1-checked into conference calling and when needed the county will have to set it up thru AT&T

2-Workshop & Training in Lewistown at the BLM Office for Commissioners, Fire Wardens and DES Coordinators April 13, 2017 from 10:00 a.m. – 2:00 p.m.

3-discussed issues on unmaintained roads

Commissioner Hajenga moved to approve February 7^th and 14^th minutes, second Commissioner Moore, motion passed.

Roger Riley –

1-Willow Creek Road has a washout

2-discussed missile roads, bids haven’t been let yet

3-problems with culvert by the J Neil residents water is running across the road

4-water running across the road at Benchland Cemetery

Katie H –visited with the commissioners concerning the Extension Administrative Assistants position.

Commissioner McDonald signed 12 Right-of-Way Easement Applications with the MT/DNRC.

Commissioner McDonald called Engineer Bill Burkland concerning Airport Loan Agreements.

Commissioner McDonald and County Attorney Heather Perry signed FAA Approval of Agreement for transfer of entitlements for Dawson County, Toole County and Roosevelt County.

Commissioner McDonald reported on meeting he attended for Friends of the Little Belts, the Commissioners will be an advisory group.

Commissioner McDonald attended Ackley Lake meeting at 2:00 p.m.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

February 27, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Clerk & Recorder Amanda Kelly

DES Coordinator Bonnie Ostertag

Road/Weed/Bridge Supervisor Roger Riley

DOR Jessica Goodhart

Bill Neilson

MACO Health Insurance Trust Pam Walling

Commissioner Moore moved to approve February 27, 2017 Agenda, second Commissioner Hajenga, motion carried.

February 2017 Payroll was reviewed and approved by the Commissioners.

Commissioner Hajenga moved to approve the February 21, 2017 minutes, second Commissioner Moore, motion passed.

Roger Riley-

1-Roger will visit with MT Dept of Transportation to get clarifications on the JB County Gas Tax Map.

2-discussed installing a unmaintained sign on the New Library Road.

3-Commissioner Hajenga traveled Williams Creek Road and notices culverts need to be dug out and repaired.

4-dicussion of Geyser Judith Basin Water/Sewer District using the meeting room in the Geyser Essential Services Building

MACO Health Insurance Trust Pam Walling – stopped to review the trust health insurance plan, pointing out advantages to becoming a part of the trust. County will keep in touch with Pam on if they would like to receive a proposal for FY17-18.

Bill Nielson – as secretary of the Judith Basin Rural Fire District the board would like to request that no outside entities be able to use the Geyser Essential Services Building, because of the expensive equipment and to reduce the potential of equipment being damaged.

DOR Jessica Goodhart – presented Judith Basin County Taxpayer Value Cancellation and Additions -#22-2016, #23-2016, #24-2016, #25-2016, #26-2016 and #27-2016, Commission McDonald signed.

Bonnie Ostertag – presented a letter for Commissioner McDonald to sign in support of the Homeland Security Grant.

Commissioners called Greg Benjamin-

1-about the sewer line that is near the location for the elevator pad

2-bid documents, trial dates that could limit construction work, noise issues

3-discussed dates for advertising, walk thru, bid openings and completion dates

Commissioners Hajenga and Moore reported on the Military Alliance meeting they attended in Great Falls at the MALSTROM Airforce base.

Commissioner McDonald left to visit with Roger Epkes on Ackely Lake issues.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

March 7, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Clerk & Recorder Amanda Kelly

County Attorney Heather Perry

Sheriff Jon Schmitt

Kris Hill

Sam Hofer

MSU Extension Regional Dept Head John Pfister

Administrative Assistant JB Soil Conservation District Teresa Wilhelms

Commissioner Moore moved to accept March 7, 2017 Agenda as amended, second Commissioner Hajenga, motion passed.

Commissioner Hajenga moved to approve February 27, 2017 minutes as corrected, second Commissioner Moore, motion passed.

Heather Perry & Amanda Kelly:

1- Reviewed the FMLA changes to the Employee Policy and Procedure Handbook

2- Workers Compensation report changes when filing a claim, will do training at the April 2017 Department Head meeting

3- Heather will start work on the Safety Policy Manual

Sam Hofer – HB325/Raw Milk Bill: Most certified dairies are against the bill. A message was sent to Senator Osmundson to vote against the bill.

Kris Hill – Geyser Essential Services Building usage. Judith Basin Emergency services concerns.

John Pfister – update on Extension and programing in the local and state.

Teresa Wilhelm –

1- Update Zebra Mussel and the grant for education of the mussel.

2- Application for Admin/Operating Grant Funds, signed by Chairman McDonald

Commissioner Hajenga moved to accept the February 2017 Reconciliation, second Commissioner Moore, motion passed.

Roger Riley –

1- Gas Tax map will be sent to Helena

2- Discussed Raynesford water system at the County Shop

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

March 14, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

ABSENT: Commissioner Cody McDonald

Also present: Ambulance Coordinator Suzanne Aune

JP Larry Carver

Co. Extension Agent Katie Hatlelid

Clerk & Recorder Amanda Kelly

Road/Bridge/Weed Supervisor Roger Riley

Engineer Greg Benjamin & Architect Ron Nemetz

Tyler Youderian

Commissioner Hajenga moved to approve the March 14, 2017 Agenda, second Commissioner Moore, motion passed.

Commissioner Hajenga moved to approve the March 7, 2017 minutes, second Commissioner Moore, motion carried. (to be signed by Chairman McDonald next week)

JP Carver – discussion of HB133 regarding the misdemeanor victim offenses & Marcy’s Law.

Katie Hatlelid – would like to have Shelia Dixson attend the 4-H Central Regional meeting in Choteau on April 3^rd & 4^th.

Roger Riley –

1. Discussion of water and electrical at the Raynesford County Shop.

2. Road issues near the Hughes/Newford Ranch.

Suzanne Aune – Commissioners will appoint 3 EMS committee members to work on By-Laws, job responsibilities, training and volunteer recruitment. The committee will work with County Attorney Heather Perry and EMS Coordinator on the above issues.

Commissioner Moore moved to pass Resolution FY2017-16 Requesting a Mail Ballot Election for the 2017 Special Federal Election to fill the office of the US Representative for Montana, contingent upon passage of SB305, second Commissioner Hajenga, motion passed.

Commissioners held 1^st reading of Resolution #FY2017-08C - updating JB County Personnel Policies and Procedure Handbook. 2^nd reading and adoption set for March 21, 2017.

Commissioner McDonald called in, Airport MPE transfers tabled until March 21^st.

Co. Attorney Perry – Commissioner Hajenga moved to accept the Emergency Services Dispatch Agreement between JB County and the city of Lewistown, second Commissioner Moore, motion passed.

Commissioner Hajenga moved to accept Amendment #1 Article IX(b) Joint Powers Agreement, second Commissioner Moore, motion passed.

Greg Benjamin and Ron Nemetz did a pre-bid meeting with the contractors interested in the courthouse renovation project and walk thru of the project. Bids will be opened at 1:00 p.m. on March 21^st in the JB County Courthouse meeting room.

Commissioners meet with Tyler Youderian to walk thru the courthouse sewer line relocation project.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

March 21, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Ambulance Coordinator Suzanne Aune

Clerk & Recorder Amanda Kelly

DES Coordinator Bonnie Ostertag

County Attorney Heather Perry

Ron Sherer

Commissioner Hajenga moved to approve March 21, 2017 Agenda, second Commission Moore, motion carried.

Suzanne A. – discussed EMS committee appointments, Suz suggested asking the (3) area Presidents to serve on the committee to work on EMS Policy & Procedure/By Laws. Commissioners agreed.

Ron Sherer – voiced his concerns about horn hunters on private property.

Heather Perry & Amanda Kelly – discussed Judith Basin County Personnel Policy and Procedure Handbook and parts that pertain to the (Airport & Ambulance Volunteers). It was decided that rather than have those volunteers review and agree to the complete Handbook the sections that pertain to volunteers will be incorporated into the EMS Policy & Procedure Handbook.

Commissioner Hajenga moved to accept Resolution FY2017-08C updating the JB County Policy and Procedure Handbook to include FMLA and suspending original handbook, second Commissioner Moore, motion passed. Clerk & Recorder Amanda Kelly will re-call the previous copies of the handbooks make the additions and redistribute at the April Department Head Meeting. Department heads will be brought up-to-date by HR Director Heather Perry at the April meeting.

Commissioner McDonald signed Town of Hobson Sheriff Agreement.

BID OPENING COURTHOUSE RENOVATION PROJECT: attended Commissioner Hajenga, Moore and McDonald, Clerk & Recorder Amanda Kelly, Heart Mountain Construction Chuck Gilcrist and Diamond Construction Tayvia Doran. Bids were opened by Chairman McDonald at 1:00 p.m. and checked for the (4) necessary elements (acknowledgement Addendum #1, bid signed, bid bond and total bid). Both bids accepted: Heart Mountain Construction/$608,666.79 and Diamond Construction/$604,329.00. The bids will be reviewed by engineer for accuracy and recommendation of award will be submitted to the Judith Basin County Commissioners for the March 30, 2017 regular board meeting.

Commissioner Hajenga moved to adopt the use of a sign in sheet for the Geyser Essential Services Building usage, second Commissioner Moore, motion passed.

Bonnie O. – present EMPG (Emergency Management Performant Grant) application for commissioners to review, approved and signed by Chairman McDonald.

Commissioner received written bid from Youderian Construction and phone bid from Aamold Construction to replace the courthouse sewer line. Final decision will be made at the March 30, 2017 regular meeting.

It was decided that Commissioner Hajenga, Commissioner Moore and Clerk & Recorder/Election Administrator Amanda Kelly will travel to Helena on March 23, 2017 to attend the Legislative hearing on SB305 allowing counties to hold the Special Federal Election by mail ballot.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

March 30, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Clerk & Recorder Amanda Kelly

DES Coordinator Bonnie Ostertag

County Attorney Heather Perry

Maintenance Rodney Ridgeway

Museum Tess Brady

DOR Jessica Goodhart

Fair Board Jason Oltrogge

Commissioner Hajenga moved to approve the March 30, 2017 Agenda, second Commissioner Moore, motion passed.

Commissioner Moore moved to approve the March 21, 2017 minutes, second by Commissioner Hajenga, motion passed.

Commissioner reviewed and approved March 2017 Payroll and claims.

Tess Brady –

1-new lights for museum; Tess will check with Electrical Contractors

2-discussed watering issues this summer with Elevator project

Jason Otrogge – update on Sheep Barn 72’ x 26’; Fair Board is looking at several money making options and grants

Heather P & Jessica G – needs assessment survey 2017 from HRDC Livestock per capita fees; Jessica and Heather express concerns over livestock reporting and collection of taxes.

Glen Lambert – Heather will develop a yearly agreement with Judith Basin County and Glen Lambert on water & sewer. To be reviewed by all parties.

Commissioner McDonald moved to accept the bid from Mel Aamold Construction to do the courthouse sewer line, second Commissioners Moore, (Commissioner Hajenga abstained), motion carried.

Bonnie O. –

1- Presented flier on the upcoming County Fire Plan Workshop on April 13^th, 10-5pm at the BLM office in Lewistown

2- Submitted a letter of resignation as DES Coordinator as of June 30, 2017

Greg Benjamin – called in to discuss the bids received on the Courthouse Renovation and Elevator Project and his recommendation of award. Both bids received were reviewed for accuracy and content it was a pleasant surprise that they both came in “under” and also that they were so close. Stahly Engineering is confident that the low bidder Diamond Construction will do an excellent job. Commissioner Hajenga so moved to Award Diamond Construction/bid $604,329.00 the Courthouse Renovation and Elevator Project, second Commissioner Moore, motion passed.

Whereas, the number of candidates for the positions on the Hobson Rural Fire District Board of Trustees (Les Swanson and Brendan Deegan) and the Judith Basin Rural Fire District Board of Trustees (Frank Fiedler and Clayton Kaiser) is equal to the number of positions to be elected, the Elections are hereby cancelled and the candidates are hereby duly elected by acclamation for three-year terms to the Boards.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

April 4, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Librarian Jeanne Lillegard

County Attorney Heather Perry

DOR Ward Smail

Commissioner Hajenga moved to approve April 4, 2017 Agenda, second Commissioner Moore, motion carried.

Commissioner Moore moved to approve the March 30, 2017 minutes, second Commissioner Hajenga, motion carried.

Heather P – discussed delinquent taxes for the Department of Revenue and permitting issues for DEQ.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

April 11, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: EMS Coordinator Suzanne Aune

Clerk & Recorder Amanda Kelly

County Attorney Heather Perry

Commissioner Hajenga so moved to approve April 11, 2017 Agenda, second Commissioner Moore, motion passed.

Heather –

1- Presented documents appointing Fergus County Attorney Kent Sipe, as Special Deputy County Attorney in Heather’s absence.

2^nd QUARTER DEPARTMENT HEAD / SAFETY MEETING

Present: Amanda Kelly, Clerk & Recorder

Katie Hatlelid, JB County Extension Agent

Tammy Zier, Treasure

Don Hajenga, Commissioner

Heather Perry, County Attorney

Rodney Ridgeway, Maintenance

Suzanne Aune, JB County Ambulance Coordinator

Jon Schmitt, Sheriff/Coroner

Jim Moore, Commissioner

Jeanne Lillegard, Librarian

Bonnie Ostertag, DES Coordinator

Cody McDonald, Commissioner

Jennifer Taylor, Clerk of Court

Absent: Larry Carver, Justice of Peace

Roger Riley Road/Weed/Bridge Supervisor

HR Director Heather Perry reviewed HR materials on Federal and State Required Postings, Employee Medical (FMLA, WC, ADA Interactive Process) and Human Resources & Risk Issues.

*Distributed: Newly updated JB County Personnel and Procedure Manuals.

Safety Coordinator Suzanne Aune distributed a handout “Know how to treat a choking incident”. Discussed the relocating the defibrillator, to a common area available 24 hours.

Rodney- lots of outside work lined up (need Mother Nature to cooperate)

Jon – all is good in the Sheriff office.

Jim – Commissioner Hajenga and Moore have attended several hearing in Helena during the Legislature.

(Ackley Lake, TSEP Bridge Funding and SB 305 Special Federal Election by Mail)

Jeanne – preparing for Summer Reading Program and the building project.

Bonnie – working on grants and exercises. Should hear on the Homeland Security Grant soon.

Cody – Courthouse Reconstruction Project: Awarded Diamond Construction the contract. It has been decided to keep Ackley Lake a State Park and a special interested group has been formed “Friends of Ackley Lake” who’s funds raised and donated will go Ackley Lake improvements.

Jennifer – learning the ropes of the office thru training, organizing and the day to day work schedule.

Katie – attending trainings, holding workshops and organizing 4-H Activities. Just received Star Lab Planetarium from MSU, it will be set up in the basement for anyone interested in touring.

Don – attended TSEP Hearing, Parks Committee and Central Montana Health District meetings.

Amanda – Working on Special Federal Election, Budgets worksheets and Health Insurance.

Tammy – collection taxes and waiting for the DOR to download Personal Property Tax.

Meeting adjourned…. followed by an employee sponsored luncheon for all to attend.

Commissioners reviewed and approved March 2017 County Reconciliation reports.

Commissioner Moore so moved to approve April 4, 2017 minutes, second Commissioner Hajenga, motion carried.

Suzanne – discussed combining the JB County Safety Coordinator duties as part of the DES Coordinator.

Amanda –

1- Discussed Health Insurance options and the meeting set for April 18^th with Insurance Broker Julie Blocky.

2- Commissioners need to appoint a new taxpayer to 2018 Compensation Board and set date for meeting.

3- Need to move May 30^th Commissioner meeting to May 31^st (Canvassing Federal Special Election) and also MACO District Meeting on June 6^th conflicts with the regular Commissioner Meeting.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

April 18, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Clerk & Recorder Amanda Kelly

County Attorney Heather Perry

Commissioner Hajenga so moved to approve the April 18, 2017 Agenda, second Commissioner Moore, motion passed.

Commissioner Hajenga so moved to approve the corrected April 11, 2017 minutes, second Commissioner Moore, motion passed.

Commissioner Moore so moved to adopt a “No Soliciting Policy” for all county buildings, second Commissioner Hajenga, motion passed. Signs will be ordered and installed.

Heather – presented 2017-18 Airport Maintenance Agreement and 2017-18 Airport Lease for Commissioner Review. (Everything in order; documents will be available in the C&R office for signatures of the parties involved).

Commissioner Moore and Commissioner Hajenga contacted a moving company about moving books, shelving and furniture for the courthouse renovation project; estimate will be coming in the email.

Commissioners toured the Geyser Essential Services Building and visited with Geyser Volunteers.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

April 27, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: JB Fire Warden Steve Hedstrom

DES Coordinator Bonnie Ostertag

DES District Director Mark Gruener

County Attorney Heather Perry

Road/Weed/Supervisor Roger Riley

AVI Systems Mark Hunt

Commissioner Hajenga so moved to approve April 27, 2017 Agenda, second Commissioner Moore, motion passed.

Commissioner Moore so moved to approve the April 18, 2017 corrected minutes, second Commissioner Hajenga, motion passed.

Commissioners reviewed and approveD April 2017 Payroll and final April 2017 Claims.

Roger – discussed claims and advertising county road position.

Commissioner Hajenga moved to advertise for the Road Department Job opening, second Commissioner Moore, motion passed.

Commissioners signed the designation of Judith Basin County earmarked Alcohol Tax money.

Commissioners signed the Cooperative Equipment Agreement with the Department of Natural Resources and Conservation Forestry Division and Judith Basin County.

Stahly Engineering Greg Benjamin called in to discuss the Pre-Construction meeting set for May 9, 2017 at 10:00 a.m. Sewer-Line replacement project is completed.

AVI Systems Mark Hunt –Discussed the sound system for courtroom.

Commissioner Hajenga reported on the Regional Juvenile Detention Center in Billings meeting and how the facility helps the youth in the region. They have continuing education for the youth.

County Attorney Perry – discussed Ackley Lake possible By-Laws. Well & Septic System use agreement for Raynesford Shop

DES Bonnie Ostertag and Mark Gruener – discussion of the DES Coordinator & Safety Position.

JB Fire Warden Steve Hedstrom – discussed the 2017 Fire Operating Plan and Equipment at each County Fire Department.

MACO Health Care Trust Pam Walling, Shelly Murphy and Taylaur Nordhagen presented Health Insurance Coverage offered by the trust to the JB County Health Insurance Advisory Board.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

May 2, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Ambulance Coordinator Suzanne Aune

Clerk & Recorder Amanda Kelly

DES Coordinator Bonnie Ostertag

County Attorney Heather Perry

Commissioner Moore moved to approve the May 2, 2017 Agenda, second Commissioner Hajenga, motion passed.

Commissioners and Katie Hatlelid received a letter of resignation from County Extension Administrative Assistant Shelia Dixson effective May 16, 2017.

Commissioner Hajenga moved to approve the April 27, 2017 minutes, second Commissioner Moore, motion passed.

Commissioners signed the Well & Septic System use Agreement at the Raynesford Shop between Glenn Lambert and Judith Basin County.

Suzanne Aune –

1- EMS overview doing 3 News Releases in May

2- Discussed FY17-18 Budget and looking at reimbursing volunteers for certification hours, starting in October (limited training reimbursement for new volunteers)

Amanda Kelly –

1- Discussed starting wages for the DES Coordinator/Safety Coordinator position. (Department Head –vs- Assistant)

2- Discussed advertising, interview and starting date for the position.

3- Discussed Health Insurance quotes and the upcoming Health Board meeting with JP Trust.

Commissioner Moore moved to set the DES Coordinator portion to be 32 hours per week at $14.75 starting and the Safety Coordinator portion to 8 hours per month at $14.75 per hour with a $.75 increase on both portions (6 month probation; plus certification), second Commissioner Hajenga, question Commissioner Hajenga, Aye; Commissioner Moore, Aye; Commissioner McDonald, Nay, motion passed

Heather Perry – Discussion about Ackley Lake By-Laws.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

May 9, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Ambulance Coordinator Suzanne Aune

Co. Extension Administrative Assistant Sheila Dixson

Co. Extension Agent Katie Hatlelid

Clerk & Recorder Amanda Kelly

MACO Property & Liability Shannon Shanholtzer

Stahly Engineering Kathy Thompson and Greg Benjamin

Commissioner Moore so moved to approve the May 9, 2017 Agenda, second Commissioner Hajenga, motion passed.

Commissioner Moore moved to approve the corrected May 1, 2017 minutes, second Commissioner Hajenga, motion passed.

K. Hatlelid – Commissioner Moore moved to change the Co. Extension Administrative position from 24 hours per week to 32 hours per week, second Commissioner Hajenga, motion passed.

Commissioner Hajenga moved to change the commissioner regular meeting date set for June 6^th to June 5^th, so the commissioners will be able to attend the MACO District meeting in Red Lodge on June 6^th, second Commissioner Moore, motion passed.

Commissioner Hajenga moved to accept the April 2017 Reconciliation reports, second Commissioner Moore, motion passed.

S. Dixson – presented a letter to the Commissioners rescinding her resignation as the County Extension Administrative Assistant.

Stahly Engineering G. Benjamin and K. Thompson – discussed the Ross Fork bridge project, engineering documents and biding the project. Judith Basin County has been awarded a TSEP Grant for the bridge project; Governor Bullock just signed the bill.

COMMISSIONERS ATTENDED PRE-CONSTRUCTION MEETING FOR COURTHOUSE RENOVATION AND ELEVATOR PROJECT. Cody signed construction agreement with Diamond Construction.

MACO Property & Liability Shannon Shanholtzer presented overview of the county’s policy and 2017-18 rates for P&L and Workers Comp.

S. Aune – discussed ambulance volunteer training for upcoming year.

Health Insurance Board meeting – JP Trust presented policy options with the trust.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

May 16, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also Present: Bonnie Ostertag, DES Coordinator

Jeanne Lillegard, Library Director

Heather Perry, County Attorney

Roger Riley, Road Supervisor

Mary Hill

Commissioner Moore moved to accept the May 16, 2017 Agenda as written. Commissioner Hajenga second. Motion carried.

The Commissioners received notice of the Treasure State Endowment Program Grant Award. Judith Basin County was awarded $247,125.00 to complete improvements to the bridge system.

Commissioner Hajenga moved to approve the corrected May 9, 2017 minutes. Commissioner Moore second. Motion carried.

Commissioner Moore moved to appoint Rod Mikkelsen to the Judith Basin County Weed Board.

Commissioner Moore moved to appoint Jeff Vaskey to the Compensation Board. Commissioner Hajenga second. Motion carried.

Commissioner Hajenga moved to appoint Clint Dahlhausen to the Compensation Board. Commissioner Moore second. Motion carried.

Commissioner McDonald moved to appoint David Dover to the Compensation Board. Commissioner Hajenga second. Motion carried.

Bonnie—List of questions for the DES position for the May 31^st interview.

Julie Blockey—Discussed Health insurance for 2017-18 and brought updated rates.

Heather—Meeting with County Attorney on confidential employee concerns. Possible training for Administrative Assistant (Liz). Heather will be at training on June 9^th in Helena.

Jeanne—Discussion of ground breaking ceremony location.

Mary Hill—Checked on Raynesford property and electrical issues.

Roger—Discussion of possible gravel purchase.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

May 23, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: County Attorney Heather Perry

Road/Weed/Bridge Supervisor Roger Riley

MT Department of Transportation Stefan Streeter, Rodney Nelson, Gary Neville,

Ron (Bud) Pederson, Rodney Nelson and Ken Hambler

Judith Basin Press Vicki McCray

Dan Hall & Teresa Wilhelms

MACO Attorney’s Maureen Lennon and Dee Ann Cooney

James Yeagley

Commissioner Moore moved to approve the May 23, 2017 Agenda, second Commissioner Hajenga, motion carried.

Commissioner Moore moved to approve the amended May 16, 2017 minutes, second Commissioner Hajenga, motion carried.

Commissioners signed the 2017-18 Airport Lease and Maintenance Agreements.

Commissioner Hajenga moved to accept the recommendation of the Health Insurance Board to accept the MACO Health Insurance package, second Commission Moore, motion carried.

Commissioner Hajenga moved that we purchase 50,000 yards of prepared gravel to be purchased from Nelcon/Dan Diechmann to be paid over two fiscal years at $2.00 per yard, second Commissioner Moore, motion carried

Commissioner Moore moved to accept the Scope of Work and cost estimates for Ross Fork Creek Bridge Project for Stahly Engineering, second Commissioner Hajenga, and motion carried (signed by Chairman McDonald)

T Wilhelms & D Hall – fire suppression around homes and roads in Limestone Canyon and what can be done in this area.

V McCray – discussed courthouse renovation and elevator project.

Commissioners meet with defense council Maureen Lennon and DeeAnn Cooney about a lawsuit filed in Cascade County.

J Yeagley and Co Attorney Perry – discussed Planning Assistance Contract with Jim and renewed the contract thru June 30, 2018. Commissioner Moore moved, second Commissioner Hajenga to sign the contract, motion carried.

MT Dept Transportation – discussion of Billings District Road Projects.

Greg Benjamin called in to discuss “Notice to Proceed/Courthouse & Elevator Project” and tentative work schedule. Commissioner Hajenga moved to accept the “Notice to Proceed”, second Commissioner Moore, motion carried.

R Riley – discussion of millings at Geyser to county line.

H Perry – discussed the Ackley Lake Club By-Laws.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

May 31, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Clerk & Recorder Amanda Kelly

Librarian Jeanne Lillegard

County Attorney Heather Perry

Road/Weed/Bridge Supervisor Roger Riley

Stahly Engineering Greg Benjamin & Byron Stahly

MK Weeden Construction, Inc. Teal Fox

John Sampsel

Commissioner Moore moved to approve the May 31, 2017 Agenda, second Commissioner Hajenga, motion carried.

Commissioners reviewed and approved May 2017 payroll and claims.

Jeanne Lillegard – discussed scheduling a Library Board Meeting.

Roger Riley – Discussed courthouse picnic table. Commissioners agreed to move the table to the Fair grounds if it is okay with the Fair Board.

Stahly Engineering – discussed Change Order #1 (Courthouse renovation/elevator project). Commissioner Moore so moved to approve Change Order #1, second Commissioner Hajenga, motion carried.

Heather Perry – update on the Ackley Lake By-Laws and gravel contract.

Roger/Mandy

1 - discussed the setting of the Employee Health Insurance Benefit. Commissioner Moore moved to set the rate for FT Employees at $900.00 per month (32 hrs. – 40 hrs. per week) and prorate FTPT Employees( minimum of 20 hrs. per week), second Commissioner Hajenga, motion carried.

2 – tentatively set County Compensation Board meeting for June 20, 2017 at 4:00 p.m.

MK Weeden Construction, Inc. Teal Fox – presented Gravel Pit sites/Zoning Compliance applications for Holzer and Sampsel sites, Commissioner McDonald signed.

Commissioner Hajenga moved to approve corrected May 23, 2017 minutes, second Commissioner Moore, motion carried.

Commissioner McDonald attend Road Department position interview.

Commissioner’s interviewed two applicants for the DES/Safety Coordinator position.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

June 5, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Clerk & Recorder Amanda Kelly

DES Coordinator Bonnie Ostertag

Road/Weed/Bridge Roger Riley

Ken Annala

Richard Gondeiro

Michael Howell

Commissioner Moore moved to approve June 5, 2017 Agenda, second Commissioner Hajenga, motion carried.

Bonnie O. – Commissioner Hajenga moved to offer Michael Howell the DES/Safety Coordinator position, second Commissioner Moore, motion carried. Commissioner Moore called Mike Howell and he accepted the position. Commissioner McDonald signed an official letter to Michael offering him the position.

Richard Gondeiro – discussed courthouse project.

Commissioner Moore moved to accept the May 31, 2017 minutes as corrected, second Commissioner Hajenga, motion carried.

Ken Annala – discussed road concerns.

Roger R. –

1. Commissioner McDonald signed letter offering John Bracha, III a FT position on the Road Department

2. Reviewed FY17-18 Budget worksheets for the Road/Bridge/Weed/Gas Tax and Weed Grant

Tammy Z. – FY17-18 Budget worksheet

Amanda K. – FY17-18 Budget worksheets for C&R/Auditor/Elections.

Mike H – stopped to discuss DES/Safety Coordinator position.

Commissioner Moore moved for the signing of TSEP documents (Management Plan, Depository and Signature Certification), second Commissioner Hajenga, motion carried.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

June 13, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Ambulance Coordinator Suzanne Aune

Justice of Peace Larry Carver

Clerk & Recorder Amanda Kelly

County Attorney Heather Perry

Road/Bridge/Weed Supervisor Roger Riley

Sheriff Jon Schmitt

Commissioner Moore moved to approve amended Agenda June 13, 2017, second Commissioner Hajenga, motion passed.

Commissioner Hajenga moved to accept the June 5, 2017 minutes, Commissioner Moore second, motion carried.

Judge Carver – FY17-18 Budget worksheets for Justice of Peace.

Heather Perry – FY17-18 Budget worksheets for County Attorney.

Jon Schmitt – FY17-18 Budget worksheets for Sheriff/Coroner.

Suzanne Aune – FY17-18 Budget worksheets for Ambulance.

Roger – discussed replacing signs.

Amanda Kelly – FY17-18 Payroll worksheets and County Preliminary Budget.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

June 20, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Extension Agent Katie Hatlelid

Clerk & Recorder Amanda Kelly

Librarian Jeanne Lillegard

DES Coordinator Bonnie Ostertag

Co Attorney Heather Perry

Road/Weed/Bridge Supervisor Roger Riley

Clerk of Court Jennifer Taylor

Carolyn Jette

Commissioner Hajenga moved to accept the June 20, 2017 Agenda, second Commissioner Moore, motion carried.

Commissioner Hajenga moved to accept the June 13, 2017 minutes, second Commissioner Moore, motion carried.

Amanda Kelly – reviewed worksheets for the Compensation Board meeting.

Heather Perry – Policy & Procedure for budget oversite and Public Documents.

Jeanne Lillegard and Carolyn Jette – FY18 Library Budget worksheets and Carolyn presented the JB County Free Library Construction update.

Katie Hatlelid - FY17-18 Budget worksheets for Extension & Fair.

Roger – discussion of Air Force Contract.

Jennifer Taylor - FY17-18 Budget worksheets for Clerk of Court and Supt of Schools.

Bonnie O. – requested an email address for the Judith Basin County Rural Fire District with an agreement that the District reimburse the county for the expense.

Amanda Kelly - FY17-18 Budget worksheets for Museum, Airport, County Land Planning and Senior Citizens.

Greg Benjamin – called in to the office to discuss Change Order #2 (elevator extension to proper grade).

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY

Regular Meeting

June 29, 2017

PRESENT: Commissioner Don L. Hajenga

Commissioner Jim Moore

Commissioner Cody McDonald

Also present: Ambulance Coordinator Suzanne Aune

Clerk & Recorder Amanda Kelly

County Attorney Heather Perry

Clerk of Court Jennifer Taylor

NE45 Architecture Ron Nemetz

Diamond Construction Nate Pierce

Commissioner Moore moved to approve the June 29, 2017 Agenda, second Commissioner Hajenga, motion carried.

Commissioner Hajenga moved to approve June 20, 2017 Minutes, second Commissioner Moore, motion passed.

Commissioners reviewed and approved June 2017 Payroll and June Claims.

Received phone call for Fergus County Attorney Ken Sipe (Notice of Quiet Title).

Commissioner Moore moved to appoint John Bodner to a 5-year Term on the Judith Basin County Weed Board, second Commissioner Hajenga, motion passed.

Heather – discussion with the change in how “expert witnesses” are paid, it is now the financial responsibility of the county.

Ron & Nate – discussed time-line on project and the phases. Reviewed paint colors and flooring options for the project areas.

Commissioner Hajenga moved to pass Resolution #FY2017-17, Setting FT/PT wages, second Commissioner Moore, motion passed.

Commissioner Hajenga moved to pass Resolution #FY2017-18, Setting Elected Official Base Wage, second Commissioner Moore, motion passed.

Suzanne – discussed Montana Department of Transportation Grant Applications.

Received call from Stahly Engineering Greg Benjamin to discuss Change Order #2 on the Courthouse/Elevator Project. Tabled

Tabled Resolution #FY2017-20 Year End Transfers.

ATTESTED:

___________________________________ ________________________________

CHAIRMAN CODY MCDONALD CLERK & RECORDER AMANDA KELLY